There comes a time in facility manager’s career when they know it’s time to stop running their operations on a system that wasn’t built for them. If you’ve reached the point where you’re tired of sifting through piles of printed work orders, bills and other systems or documents you need in order to manage your facility, then you might be ready to implement a CMMS. In order to make an optimal solution selection, you need to ask yourself these crucial questions as you explore your options:
What’s the real cost?
Not all CMMSs are created equal, and certain service providers tack on additional fees, nickel-and-diming their users for features and support. It’s important to identify the hidden expenses tied to each option, as these can tally up over time.
CMMS City explains that there are some maintenance management software solutions that require you to store all of your facility information on on-site servers. These so-called “desktop” solutions come with unpredictable expenses. First, you have to shell out funds to buy the necessary servers and devices. Additionally, you will encounter costs to power and maintain essential hardware. This means you have to tackle IT updates, upgrades, repairs and replacements all on your own – not to mention, pay the utilities bills – which can pile on unforeseen expenses.